MARKETPLACE APPLICATION PROCESS

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• Application Submission: All applications must be completed and submitted online. If the application isn't loading for you below, complete it here.
   

• Timeline: The application period will be open from February through May 28, 2021. We will announce festival acceptance June 1, 2021 via email. Given the current public health situation, the City may have to reconsider various aspects of the event, including cancelling altogether. We will inform all vendors via email should the event be cancelled if that decision becomes necessary. 
   

• Site Fee: The Marketplace Vendor site fee is $50 for independent craftsmen, community organizations and small businesses or $250 for retail chains. Your application will not be considered complete until your check is received. Please make checks payable to the "City of Whitehall" and mail or deliver them to the City of Whitehall, c/o Megan Meyer, 360 S. Yearling Road, Whitehall, Ohio 43213. Please be sure to include your company name in the memo line of your check. If you are not accepted, or if the event is cancelled for any reason, we will refund your fee in full. 

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• Liability: The Festival, its organizers or committees do not accept any responsibility for injury, loss or damage to good, displays, equipment or persons. 

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EVENT LOGISTICS

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• Event set up/Load in instructions: Hang tight! Final instructions will be emailed out by July 19, 2021. Event hours are from 11 a.m.-10 p.m. on Saturday, July 31.

• Electricity: We provide electricity as we are able, however, access is not guaranteed. If you do use our hook-up, the intent is for lighting only and the maximum allowable power for a marketplace booth is 250 watts (2.5 amps) at 120 volts. You are not permitted to bring your own generator, but if you do bring lights, you must bring a heavy-duty outdoor extension cord and a ground fault protector or multi-plug with its own circuit breaker. All lighting must be shielded or caged - no bare bulbs are allowed, which means no old-fashioned holiday lights, rope lights or icicle lights, quartz or fluorescent lights. If your booth needs a hook-up, please specify that in the application below.
   

• Exhibitor Requirements:

  • What you should bring: Vendors are expected to bring tables, chairs, a 10 x 10 foot fire-rated pop-up tent (or canopy or tarp) and a trash can. As described above, vendors are also expected to provide their own displays and all lights if needed.

  • What you may not bring: 

    • Charcoal grills or cooking devices​

    • Your own generator 

    • Devices to play music (including but not limited to a computer, radio, MP3, boombox, etc.). This is a music festival, so we've got the tunes handled. 

    • Water, pop, food or baked goods for sale - samples are only allowed for food vendors​​

    • Animals with the exception of medically necessary service dogs, which must remain on a leash at all times

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